Aged Care
This is an extension to Microsoft Dynamics 365 Business Central.
Why?
Aged Care is a Business Central extension for retirement and aged care centres — unifying hospitality billing (accommodation, catering, activities) and medical care management (health monitoring, medication, treatments) in one system, from waiting list to monthly invoice.
What does it do?
Resident Management
- Centralised Resident Card with photo, personal details, emergency contacts, and family relationships.
- Waiting list management: track prospects, expected admission dates, and priorities before a bed becomes available.
Health & Care Tracking
- Monitor each resident's allergies, vaccinations, medication schedules, and weight history directly on the Resident Card.
- Integrated with the Health Tracks module for structured care plans and treatment histories.
Service Catalogue & Billing Policies
- Define hospitality services (rooms, meals, laundry, activities) and medical services (nursing, physiotherapy, consultations) offered by your centre.
- Attach individual billing policies: fixed price, daily rate, per-usage, or subsidised rate.
Invoicing — Ad-hoc and Batch
- Issue invoices on demand or run a batch invoicing cycle to process all active residents in one step.
- Powered by Business Central's Project (Jobs) engine: services tracked as job planning lines (delivered vs. billed). The Membership extension adds subscription and recurring charge patterns so periodic fees are generated automatically.
- The resulting invoices are standard Business Central Sales Invoices, fully integrated with the General Ledger and Accounts Receivable.
Split Payments & Funding Bodies
- Allocate charges across multiple payers: family contributions, private insurance, and government / state-funded bodies.
- Configure split rules per resident or service type; amounts flow to the correct debtor account automatically.
Resource Allocation via Microsoft Bookings
- Manage access to shared facilities (therapy rooms, transport) and specialist staff (physiotherapists, visiting doctors) via Microsoft Bookings.
- Staff and residents book via Microsoft Bookings — any browser or the Bookings app. Confirmed bookings synchronise automatically into Business Central, keeping scheduling and billing data aligned.
Inventory & Procurement
- Built on Business Central's full supply chain engine — purchasing, receiving, stock tracking, and reorder policies.
- The Keep In Stock extension simplifies this for care staff: replenish medical supplies and catering stock with minimal clicks — purchase orders are raised automatically.
Multiple Locations & Restricted Access
- Model each care centre or wing as a Responsibility Centre, enhanced by MatchBC Set Dimensions (auto dimension tagging) and Responsibility Center Number Series (location-specific numbering).
- Restrict staff to their assigned locations via the MatchBC User Restrictions By Dimensions extension — no custom development required.
Who is it for?
Ideal for retirement villages, aged care centres, and multi-site operators needing integrated hospitality and medical billing with location-level access control — all inside Business Central.
Prerequisites
Required companion extensions (all available from MatchBC on AppSource):
| Extension | Purpose |
|---|---|
| Health Tracks | Care plans, treatment history, clinical observations |
| Relationships | Relationship management (family, legal, funding bodies) |
| Waiting List | Waiting list and admission management |
| Membership | Subscription-based and recurring billing |
| Split Payment | Invoice split across multiple payers |
| Bookings | Microsoft Bookings integration and BC sync |
| Keep In Stock | Simplified inventory replenishment |
| Set Dimensions | Automated dimension assignment |
| Responsibility Center Number Series | Location-specific number series |
| User Restrictions By Dimensions | User access restricted by location |
Supported Languages
The user interface is available in 14 languages:
English, Czech (cs-CZ), German (de-DE), Spanish (es-ES), French (fr-FR), Indonesian (id-ID), Italian (it-IT), Japanese (ja-JP), Dutch (nl-NL), Polish (pl-PL), Portuguese (pt-PT), Swedish (sv-SE), Thai (th-TH), Chinese Simplified (zh-CN).
